Project Administrator

Location: South Burlington, VT

Type: Full Time

Education: High School Diploma / GED

Experience: 3 - 5 Years

Symquest (Konica Minolta) currently has an exciting opportunity for a Project Administrator! 

Essential Job Functions

  • Schedule and assign all installs (VT, NH, ME, NY) for Drivers, Document Technicians, Sales and Solutions Professionals
  • Interacts with clients and Account Executives
  • Performs pre- and post-confirmation calls with clients
  • Track installation progress to ensure tasks are completed and projects are closed
  • Runs timeline meeting for the HOT report (bi-weekly)
  • Facilitate fleet implementation meetings
  • Makes hotel reservations when needed
  • Responsible for incoming email and Lonyx queues related to Document Scheduling
  • Works with Sales Admin as a resource to define delivery schedule for invoicing
  • Run and verify WIP report each week

Essential Activities:

  • Schedule projects for Document Sales team
  • Sales support backup for invoicing
  • Facilitate fleet implementation meetings
  • Perform pre and post implementation phone calls to clients

Competencies (Knowledge, Skills and Abilities)

  • Ability to work independently and with a team to meet goals and objectives
  • Strong at facilitating meetings
  • Organized and detail oriented
  • Excellent oral and written communication skills
  • Develop and maintain a general level competency with the technologies we deliver
  • Highly professional and personable at all times
  • Must enjoy working in a changing, fast-paced environment
  • Excellent planning, administrative and organizational skills
  • Ability to manage and prioritize multiple programs and projects
  • Strong analytical skills
  • Outstanding interpersonal skills
  • Self-motivated with a positive attitude
  • Customer focused (internal & external)
  • Effective time management skills

Experience, Educational Reqts and Certifications

  • High school diploma required.  Some college coursework preferred but not required.
  • Strong PC Skills (Microsoft Experience Preferred)
  • Enjoys working with clients
  • Constantly seeks ways to automate and improve processes
  • Strong communication skills

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