Department Administrator-Mathematics and Statistics

The University of Vermont


Type: Full Time

Education: Associate's Degree

Experience: 1 - 2 Years

The University of Vermont is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.

Posting Summary

Provide administrative, operational, and financial, assistance to the Chair, faculty, staff, and students in the department of Mathematics and Statistics and its programs. Provide executive assistance to departmental academic administrators such as Chair, Vice Chair, program, and Center Directors. Provide secondary support for the other departments and programs in the Colleges as needed during periods of high work volume, high student census, and staff absences. Support the faculty recruitment processes, support graduate student application, matriculation, on-boarding, and graduation. Support the recruitment, hiring, and payroll for undergraduate students in all undergraduate job categories as well as temporary employees for the department. Support faculty travel, faculty purchasing, faculty discretionary account reconciliation, sponsored projects management including purchases and cost-transfers. Support departmental meetings, events, workshops, and seminars. Support undergraduate student experience to include department and program events, club activities, and specialty programming. Manage departmental records and data, liaising with other University offices and the Dean’s Office for record retention and reporting as needed. Support departmental and programmatic projects such as CS Fair, ABET, Senior Design, Capstone, teaching evaluations both final semester and mid-semester, and the Schedule of Courses maintenance. Support faculty reappointment, promotion, and tenure dossier preparation and submission. Report to the CEMS Dean’s Office Coordinator.

Minimum Qualifications (or equivalent combination of education and experience)

Associate degree and one to three years of related experience required. Working knowledge of software applications used to support office functions, and familiarity with Internet resources required.

Desirable Qualifications

Accounting skills and experience with PeopleSoft Financial and Human Resources modules highly desirable.

Other Information

Special Conditions           Occasional overtime/weekend hours required, Bargaining unit position, A probationary period may be required

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